ULTRA SICILY TOUR 2021
Date: 4 -17 September 2021.
Total length and height difference: 784 km, 10,000 + D in 14 Stages crossing 83 countries
Article 1 – PURPOSE OF THE EVENT
The purpose of the event is to spread the culture of the Ultramarathon, to experience a moment of
aggregation of international athletes who have the same passion, visit and enjoy Sicily.
Article 2 – ORGANIZATIONAL STRUCTURE AND USEFUL TELEPHONE NUMBERS
– Organizing Committee: Green & Sport Gela (for information, results, complaints, etc.).
– Website: www.ultrasicilytour.it
– President of Green & Sport Gela: Giuseppe Veletti e-mail: giuseppe.veletti @ gmail.com cell. +39 3475799271
– Technical Director: Antonio Tallarita e-mail: firstname.lastname@example.org cell +39 389 012 6965
– Green & Sport Gela: for food supplies, massages (at the end of the stage where provided)
– Patronage: Municipality of Gela, Sicilian Region
– Survey and data processing with route detector via GPS or alternative system
– Service Manager: Gabriella Arecco email@example.com cell +39 3389725833
– Public Relations: Cinzia Scivoletto cell +393298113380
Article 3 – GENERAL LINES OF THE EVENT
The SICILY ULTRA TOUR is a free run of 14 stages, to be carried out with daily stages of an average distance of 56 km. The route is about 924 km long with a total altitude of 10,000 m + D.
The route is all on an asphalted road. Where possible, the route runs along alternative roads to the state roads (SS) and the provincial roads (SP).
The route runs for many kilometers along the Sicilian coast, crossing 83 between towns and cities.
The route, in addition to touching the 3 extremities of Sicily (Trinacria), crosses many of the island’s most beautiful and evocative towns. In the stages where the departure is scheduled from a place other than the starting point of the previous stage, the transfer will be done by car. The transfer can be done on the evening of arrival of the stage or on the morning of the stage itself. The choice depends on the tourist importance and the beauty of the place.
During the 14 days of the 14 stages, food and accommodation are made available by the Organization, both for athletes and for regularly registered assistants / supporters. The Organization guarantees sufficient food and drink to tackle each single stage. Those who want food other than those made available by the Organization must communicate it at least one day in advance and the cost will be borne by those who request it.
Between one stage and the next, the athletes and assistants / supporters, where possible, will sleep in 3/4-star hotels. Alternatively, if closer to the end of the stage, hospitality will be in a high-level B&B. Hospitality is provided in double rooms. Those who want a single room will have to pay a surcharge of the registration fee of € 400.
To participate in the ULTRA SICILY TOUR, or in one or more of the 14 scheduled stages, the athlete must have the right technical and physical requirements.
The presentation of a Sports Medical Certificate valid on the date of the event is mandatory. The Organization reserves the right to exclude, without further justification, the participants who do not have the suitable requirements to participate in this event.
The single stage or the entire event can be canceled upon the occurrence of natural disasters or events deemed justified by the Organization.
In the event of cancellation of the Event, the Organization undertakes to share, equally with all the athletes, all that it manages to recover from any economic commitments that occurred in advance, for example purchase of shirts and prizes, hotel and restaurant reservations service car, drink, first aid medicines, etc …
ADDITIONAL NOTE: The departures of the stages are within important tourist cities. Where possible, the route is landscape, historical. For safety reasons, the crossing of the city of departure will be done in groups. Once out of the city, each athlete will be able to run at the pace they deem most appropriate and suited to their goal.
Article 4 – THE RESPONSIBILITY OF THE PARTICIPANTS
Participants and assistants / supporters are required to read and respect the ULTRA SICILY TOUR regulations. The Organization will always rely on the following regulation.
Changes to the articles are only possible by the Organization and must be accepted by all athletes and assistants / supporters.
By registering for the ULTRA SICILY TOUR, the participant frees the Organizer from liability for any personal and material damage of any kind, including loss and / or damage to valuables or not.
After receiving the information of the correct registration, it remains the responsibility of the athlete to ensure that he and his assistants / supporters are suitable to face an event such as that of the ULTRA SICILY TOUR.
The organization expressly recommends that the athlete carry out a preliminary medical investigation to clarify any health risks.
Anything NOT provided for by the Organization, before, during and after each individual stage, regarding assistance, nutrition, therapies, etc., is the responsibility of the applicant himself.
The participant agrees that all data relating to his / her application to participate can be used without any claims for compensation from his / her part. This also applies to anything done in connection with participation such as photos, films, radio interviews, television, advertising, books and photographic copies.
Since the restaurants for dinners at the end of each stage will be chosen at the end of August, athletes who have special dietary needs are asked to report them at the time of registration or before and no later than 22 August 2021.
The dinner after each stage consists of: a first course of pasta or rice, a second course of meat (where possible fish), one or more vegetable side dishes, a dessert and drinks, except wine and spirits.
What is stated in the following regulation is valid, in all respects, also for the athletes who will participate in one or more stages.
Article 4 a – For participants in one or more stages there is no accompaniment to the starting point.
Article 5 – ROUTE
The event will take place along traffic-free municipal and provincial roads. This means that the automobile traffic of cars, trucks, motorcycles and any other vehicle is not blocked but of free circulation.
During the race it is compulsory to respect the rules of the road and to follow the “rules of common sense” and the “good father of a family”. First of all, pay attention to yourself.
The ULTRA SICILY TOUR route is not approved by any Federation or Race Judges, but has been calculated through GOOGLE MAPS.
The route may undergo some changes in the event that the transit and / or arrival permits in the Archaeological Parks of some stages do not arrive.
The real length of the route will then be measured / confirmed and possibly officially corrected by the athletes (controlled with GPS detectors or similar) who will have to follow the route already planned for each of the 14 stages.
Where it will not be possible to find a companion who will assist the individual athlete in crossing towns and cities, in the most critical points the route will be marked by traces of paint on the ground or with plastic strips in the light poles or in the road sign posts .
Article 6 – AGENDA AND DURATION OF THE EVENT
– 3 September at 6.00 pm: ULTRA SICILY TOUR center opening, at the Palazzo di Città di Gela in Piazza San Francesco.
– 3 September 19.00: athletes presentation.
– 3 September at 20.00: dinner
– 4 September at 8.00: ULTRA SICILY TOUR departure from the Archaeological Park (Mura Timoleontee) of Gela.
– Overall duration of the event: 14 days
– Departure of each single stage at 8:00.
– Maximum time allowed for each stage: 10 hours (see exceptions / modification of the maximum time in article 14).
– 8.00 pm each day: dinner.
– Awarding of the overall winners, male and female category, of the athletes participating in the single stage will be made immediately upon arrival. There is no award ceremony by category.
– 17 September at 9.00 pm: award ceremony for all the Finisher athletes of the ULTRA SICILY TOUR and Closing Ceremony with a Grand Gala dinner in the presence of the Authorities.
Article 7 – REGISTRATION
The ULTRA SICILY TOUR is a moment of international sharing of passion for running accompanied by a great desire to do tourism.
To ensure proper assistance, participation in the 2021 edition is limited to the first 20 members.
Participation is open to all athletes, Italians, foreigners who have reached the age of 18 and who meet the requirements of these regulations.
To register, the potential participant must pre-register by sending a
e-mail to info @ ultrasicilytour attaching the registration form complete in all its parts, a copy of the payment of € 250 as an advance and a copy of the medical certificate valid until at least 17 September at 23.59 2021.
Once the Organization has received the registration form, it inserts the name of the participant in the list of entries for the competition. Registration will be considered complete when the Organization receives the payment of the entire fee due on the payment date (see Article 8).
Article 8 – REGISTRATION FEE AND METHOD OF PAYMENT
Participants in the ULTRA SICILY TOUR
There are three different ways of participating in the ULTRA SICILY TOUR.
The cost of participation depends on the period in which the registration will be made.
The initial cost of participation, expected until Sunday 5 July at 11.59 pm, is:
1) Registration for the race with assist without along the stages, dinners and hotels cost € 1,400
2) Registration for the race with assistance along the stages, no dinner and no hotel cost € 500
According to the registration date, the following increases are foreseen:
– a) Until 24 July at 11.59 pm registration fees go up to 1.5 30 € and 650 € respectively.
– b) Until August 17th at 11.59 pm registration fees go up to € 1,700 and € 750 respectively
– c) Registration closes on August 17th at 11.59 pm.
For participants in the ULTRA SICILY TOUR, the payment of the fee to complete the total value must be made no later than the dates set for the various deadlines.
Participants in ONE OR MORE STAGES
To ensure proper assistance, participation is limited to the first 20 members.
– a) Until 6 July at 11.59 pm registration fee € 50 € per stage
– b) Until 24 July at 11.59 pm registration fee € 60 € per stage
– c) Until August 17th at 11.59 pm registration fee € 70 per stage
Registration closes on August 17th at 11.59 pm.
For participants in one or more stages, the payment must be total and must be made upon registration.
The value of the payment must meet the period for which that value is expected.
The value of the registration does NOT include dinner at the end of the stage together with the ULTRA SICILY TOUR athletes.
For any choice, the payment of the registration fee must be made to a bank account at Banca Credem: IBAN IT 25 S 0303 2128 100 1000 000 2787 BIC code BACRIT21059 in the name of Antonio Tallarita, via J. F. Kennedy 25, Reggio Emilia, Italy
In case of renunciation of participation, a partial refund is foreseen which is a function of the cancellation date (see Article 9).
Article 9 – RENUNCIATION OF PARTICIPATION AND REIMBURSEMENT OF THE FEE
In the event that an athlete renounces the participation, the economic value paid, up to the time of renouncement, will be partially refunded as indicated below. Precisely:
– Withdrawal by 6 July at 11.59 pm 50% of the amount paid
– Withdrawal by July 24 at 11.59 pm 35% of the amount paid
– Waiver after 17 August at 11.59 pm 20% of the paid fee
Article 10 – COLLECTION OF THE RACE PACKAGE AND TECHNICAL MATERIAL
ULTRA SICILY TOUR participant
The race pack will be distributed at the Town Hall of the Municipality of Gela (Piazza San Francesco) until 8.00 pm on 3 September.
The race pack contains:
– Bib number.
– Technical t-shirt with the ULTRA SICILY TOUR logo.
– Any gadgets if available
Participants in ONE OR MORE STAGES
The race pack can be collected the night before at the meeting point of the Organization and the athletes (Hotel) from 8.00 pm to 10.00 pm. Alternatively in the morning of the stage up to 30 minutes before departure.
The race pack contains:
– Bib number
– Technical t-shirt with the ULTRA SICILY TOUR logo.
– Any gadgets if available
Article 11 – RESULT UPDATE AND RANKING
The daily results will be posted on a blackboard immediately upon the arrival of the participants. The classification of the single stage and the general classification will be carried out every day. The stage classification is made by measuring the time in hours, minutes and seconds used for each single stage, while the general classification will be drawn up by making the cumulative of the time taken in the previous stages.
The final general classification will be posted on the website www.ultrasicilytour no later than 2 weeks after the end of the ULTRA SICILY TOUR.
The survey and data processing will be carried out via GPS or similar devices taking into consideration the time taken to complete the single stage.
Article 12 – AWARDS
– Participants in the ULTRA SICILY TOUR
For the participants of the ULTRA SICILY TOUR there will be the award ceremony for the first absolute for the single stage if the participants are more than 5 athletes.
The final ranking will be awarded for the top 3 male and female absolute.
There is no award ceremony by category.
A special prize is available for all the finishers of the ULTRA SICILY TOUR.
– Participants in the SINGLE STAGE
In the event that less than 10 athletes and less than 5 athletes participate, only the first absolute and the absolute first will be awarded.
If the participants will be at least 11 athletes and at least 6 athletes, the award ceremony is scheduled for the first 3 absolute and the first 3 absolute.
There is no award ceremony by category.
Article 13 – RULES TO BE COMPLIED WITH OBLIGATORY
All competitors, for the duration of their participation in the event, are required to wear decent clothing and their bibs clearly visible in order to facilitate the reading of the number during mobile checks by the Organization.
Athletes are obliged to return the material made available and / or borrowed.
Undelivered material will be charged to the athlete.
In order to guarantee any immediate help, each c an athlete must carry a mobile phone and communicate to the Organization an alternative mobile phone number that allows the Organization to guarantee immediate assistance.
Giving a mobile phone number to the Organization is mandatory as it allows you to monitor the place where it is located and communicate any problems or other.
The participant must adhere to the prescribed course. A detour from the route for your own benefit results in your disqualification.
A participant who, by mistake, deviates from the obligatory route must go back and start again from the point where the detour started (approximately). There is no recovery / bonus for any additional route taken due to the deviation.
The Organization reserves the right to change the route at any time if this is necessary from a safety point of view.
In order to guarantee one’s own and others’ safety, it is forbidden to run or walk in double rows.
During individual competitions and during the rest time it is absolutely forbidden to use and / or inject illegal substances (including intravenously). If this happens, the athlete will be immediately suspended.
The Organization believes that being disqualified for any form of impropriety is a personal shame that is not good for either the person or the environment of the Ultramarathon.
It is allowed to change clothes during the event, with the obligation to keep the bib number clearly displayed.
Being free running on the road with some moments of heavy traffic or with high speed cars it is mandatory to wear lights and / or reflective components.
During some stages you will cross road tunnels with reduced visibility.
In case of illness of the athlete, in the absence of a doctor who follows the entire event, each athlete assumes the responsibility or not to continue the race.
The Organization assumes no responsibility for any non-positive event.
It is advisable to take personal insurance to protect yourself from any non-positive event of any kind.
Article 14 – MAXIMUM TIME FOR A SINGLE STAGE
The maximum time for each single stage is 10 hours. .
The maximum time may be modified according to any climatic or route conditions. Any change in the maximum time foreseen will be communicated before the departure of each individual stage. In extreme cases, if the
conditions will not be foreseeable during the course of the stage itself, the stage may be anticipated, postponed or canceled.
Article 15 – EQUIPMENT AND LUGGAGE
It is up to each participant to decide what equipment to bring with them. However, we must consider that an average car will follow 3 athletes and therefore the space made available is not infinite. No more than 3 (three) pieces of luggage can be carried. The 3 (three) bags must not exceed the total weight of 30 kg (thirty kg). The total weight also includes any personal food and drinks, accessories and equipment useful for completing the competition (e.g. backpack, bottles, mobile charger, shoes, sandals, etc.)
To facilitate the task for assistants, the Organization recommends that the used clothing be clearly separated from the clothing to be used and from the clothing that you plan to use during and after the stage.
Article 16 – HEALTH ASSISTANCE
The Organization provides basic medical assistance, equipping itself with the necessary material for first aid.
Each athlete must organize himself in such a way as to be self-sufficient.
If necessary, the Organization makes itself available trying to satisfy any need, but is not obliged to do so.
Ointments and bandages and other required and necessary material, if purchased, is the responsibility of the applicant athlete.
Article 17 – PERSONAL INSURANCE
Participation is at your own risk for the athlete and for his assistants and any of his declared and regularly registered supporters.
The Organization will not provide any civil and / or criminal liability insurance.
Each participant is asked to take out a private insurance that gives the guarantees of intervention in case of injury, accidents or for the need for assistance of any kind.
Each athlete participates with the awareness of all possible risks.
In the event of an accident, temporary or permanent injury or illness in any form and intensity, caused by the efforts due to participation in the Event and / or by factors external to the Event itself, the Organization assumes no responsibility.
Article 18 – WAIVER OF INDEMNITY AND RELEASE OF LIABILITY
Each athlete with their regularly declared supporters / assistants, by choosing to participate in the ULTRA SICILY TOUR, has chosen to assume all the necessary and useful responsibilities to free the Organization from any request of damages for events that occurred before, during and after the Event.
For this reason, each athlete, before the start of the entire event or single stage, having chosen to participate of his own will, must sign the Indemnity Waiver and Release of Liability Form (without which the participant cannot participate) with which assumes full responsibility for any damage to health and for any damage to property such as own car, luggage, clothing and material of any type, shape, size and value.
Article 19 – AID FROM THIRD PARTIES
It is considered a serious violation if a participant travels differently than on their own feet.
The use of cars or bicycles or roller skates or shoes, the use of Nordic Walking sticks and anything else that helps speed up or lighten the race is absolutely forbidden.
If this happens, the athlete will be immediately suspended.
Article 20 – ABANDONMENT OF THE EVENT
If a participant decides to abandon the Event, he must immediately report it to the Organization. The athlete who decides to withdraw from the Event will be accompanied, as soon as possible, to the closing point of the current stage. If the athlete decides not to continue and to return home, he will be accompanied to the nearest train station or bus station. The Organization assumes no responsibility for any choice of type and times of transport. Once accompanied to the nearest place, it is the athlete’s responsibility to decide how to move.
In case of withdrawal, the missing stages or part of the registration fee will not be refunded in any way. Alternatively, the athlete can decide to restart after one or more stops or continue following the ULTRA SICILY TOUR as a visitor or supporter. In case of withdrawal, the athlete is not considered a Finisher and as such will not receive any recognition.
Article 21 – SERVICES DURING THE EVENT BY THE ORGANIZATION
During the Event, athletes must strictly follow the route indicated by the Organizers. Along the way, the Organization will provide solid and liquid food through mobile assistance, ensuring a single supply within an interval between 5 km and 10 km from the last refreshment.
The refreshment points are of the mobile type, i.e. through the car that will be along the route trying to give the maximum possible assistance to a group of athletes no more than 5 km away from each other.
The Organization reserves the right to reduce or increase the distance between one refreshment and the next and / or to carry out additional refreshments with vehicles traveling along the route as needed.
Article 22 – PERSONAL SUPPLIES
Personal supplies are allowed and must be delivered to the Organization no later than 7.30 in the morning of each individual stage, or at least 30 minutes before the start of the stage itself.
Personal assistance is allowed with cars, campers, motorcycles, bicycles, etc. which can provide the athlete with solid and liquid food.
Article 23 – PRIVATE VEHICLES FOLLOWING
In the event that the athlete is assisted by their own vehicle (car, camper, caravan, motorbike, bicycle, etc.)
The Organization assumes no responsibility, both in the event of damage to third parties and / or property, and in the event of vehicle breakdown with related consequential damages. So in case of any kind of problem the owner of the vehicle will have to manage himself.
If the athlete is left without assistance, the Organization takes care of assisting him for the remaining km at the end of the stage.
Article 24 – HOTELS AND RESTAURANTS
Starting from September 3rd (Event check-in) and until September 17th (Event check-out at 10.00 pm) the Organization is responsible for taking care of the hospitality of the athletes who have chosen the complete registration (see article 14) in 3/4-star hotels or in high-level B & Bs and restaurants with international cuisine.
Hospitality in the hotel is provided in a double room.
If the athlete wants a single room, a supplement of the registration fee of € 400 will be required.
The restaurants, where dinner is scheduled at the end of the stage, will be as close as possible to the hotel and will be chosen for their traditional Sicilian cuisine with hints of internationality.
Athletes who have special dietary needs (vegetarians, vegans, gluten-free foods, etc.) must inform the Organization upon registration. In case of lack of advance information, the Organization will try to meet the required needs but is not obliged to do so. Any requests must be communicated at least 24 hours in advance. Daily requests will not be taken into consideration.
Article 25 – DAILY BRIEFING
Every day will be carried out n. 2 short briefings.
The first briefing at 07.30, i.e. before the start of the stage and during breakfast. It is aimed at give information on the stage and on the problems of the route and any new communications.
The second briefing at 21.00 aims to collect information on any problems encountered during the stage and collect suggestions for improvement that allow the Organization to improve itself to meet the needs of all athletes as much as possible.
Article 26 – COMPLAINTS PROCEDURE
In the event that a participant deems he has been damaged and considers making a complaint, it must be submitted on a specific form made available to the Organization, no later than 30 minutes after the end of the single stage race. Complaints may concern both misconduct occurring in the competition and attitudes or phrases or insults or anything else that damages the image of both the event and the athlete who feels damaged.
The Organization, having analyzed the complaint, after consulting with whoever it deems appropriate, will communicate the decision no later than one hour from the submission of the complaint.
The Organisation’s decision is final.
Article 27 – CONSIDERATIONS
The Organization believes that sharing Ultramarathon experiences is first of all a challenge with oneself and a way of getting to know each other and overcoming one’s limits. They are very tough and difficult races as there are so many variables that only experience can help to understand, interpret and face them. For this reason, the participants in an Ultramarathon are not opponents but travel companions who help each other to complete the task they are facing. It is therefore essential to be honest with yourself, respectful and honest towards your travel companions. Usually in Ultramarathons, even if you don’t know each other, you help each other as you do between real and old friends. Helping your travel companion to arrive is an act that makes us proud. It is therefore advisable to participate in this event with the intention of being proud of having shared a unique and beautiful experience with other people. This is the only way to become true Ultramarathoners.
The first goal of the Organization is to support the athlete and allow him to conclude and bring home this experience. For this reason, the Organization asks all athletes who find themselves in difficulty or uncomfortable during one or more stages to openly and calmly deal with the Organization.
The more participating athletes complete this experience, the happier and more proud the Organizers will be.
Article 29 – IMAGE RIGHTS
Each competitor expressly renounces to make use of image rights during the event, as well as renounces any recourse against the organization and its partners authorized for the use made of the athlete’s image.
Article 30 – CURRICULUM VITAE AND SPORTIVO
Each participant is invited to present their own personal and sporting curriculum so that any journalists present on site (radio, TV and newspapers) can be informed of the characteristics of the participants.
Please attach a sports photo to your sports CV and vitae.
Article 31 – RIGHT OF DECISION
The Organization always has the last word in deciding a dispute and on any event that needs a decision.